Tuition Policy and Code of Conduct

 

Olympia Fencing Center Club Policy

Summary

• All non-competitive memberships are month-to-month.
• USFA membership is required to participate in all programs/activities.
• Olympia Fencing Center does not accept dual memberships.
• All monthly memberships are processed through Electronic Funds Transfer (EFT)* and require a credit card on file.
• Sibling/family discount is available and applied to those in the high-tier programs.
• Make-ups for missed classes must be scheduled by email, and are subject to availability.
• Any discounts are at the discretion of OFC management.
• All programs above beginner/learn-to-fence are subject to the annual club membership fee.

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1. Club Membership

Fees: $250.00/individual, $400/family of two, or $600.00/family of three or more
This annual club fee applies to all programs above beginner/learn-to-fence and those taking private lessons.
Fencers ages 13 and up enrolled in a beginner program for at least one year will be considered advanced.
Teens Learn to Fence memberships automatically change to Teens Advanced after their first year.

Includes:

• • Access to a fully stocked inventory, including class attire, weapons, and weapon parts (no outside sales)
  • Access to dressing rooms
  • Access to the armory (self-service) or armory services (paid)
  • Custom sizing and fencing gear ordering at the same price as the vendors
  • Guidance on starting competitions for those new to the sport, including customized seasonal plans.
  • Free parent seminars throughout the season ($30 for non-members)
  • Documentation and checklists for competitions.
  • Club patch, affiliation, and representation at competitions
  • Strip coaching at competitions by Olympia coaches (coaching by non-club coaches is forbidden)
  • Open bouting sessions (for competitive fencers only)
  • Private lessons scheduling with OFC coaches (paid separately)
  • Access to member-only events
  • Priority for fencing camps and clinics registrations
  • Access to both locations

The annual fee applies to the fencing season, which runs from August 1st to July 31st, and it’s prorated based on the enrollment date.

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2. Class Policy

• All beginner-level memberships are month-to-month.
  Monthly tuition must be paid in full after registration.
  A prorated fee will be offered for the first month.
• Fencing gear rental is provided for all beginners, starting at $10.00/month
  A refundable $100.00 deposit is charged for each rental package.
  The rentals cannot be left in the club, and we are not responsible for any lost items.
• Class fees do not include equipment rental, private lessons, USFA membership, or tournament coaching/fees.
• All new members aged 13 and up who have been enrolled for over one year in a learn-to-fence program must purchase their own weapon and body cord and are subject to the annual club fee.
• The “Members Only” membership type doesn’t include access to group classes; it includes:
  – Open Fencing
  – Club patch
  – Club representation
  – Private instruction scheduling (paid separately)

 

2.1 Make-ups

• Make-up classes are offered on the weekends only and should be scheduled ahead of time via email.
• No more than one make-up class per month.
• No make-ups are offered for the Federal Holidays or major religious holidays when the club is closed.
• Make-up classes are to be approved at the discretion of the management and are subject to space availability.

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3. Private Lessons Policy

• Private lessons are available to the club members only.
• Private lessons are 25 minutes long and are to be paid for at the time of the lesson.
• Payments can be made by credit card, check, cash, or other forms of payment, as agreed with the coach.
• Private lesson spots are booked on an ongoing basis until written notice of cancellation is sent.
• All private lessons have a 24-hour cancellation policy; no-shows will be charged at full price using the credit card on file.
  Missing your lesson time three consecutive times, even if announced, will result in losing your lesson spot.

 

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 4. Tuition Policy

• Families with more than one member enrolled for one of our advanced programs receive a 10% sibling discount.

4a) Failed Payments

• Declined payments are subject to an immediate $10.00 fee.
• An automated $30.00 late fee is applied within five days from the due date for all overdue payments.
• There is a $100.00 fine for entering the club premises bypassing the check in kiosk (attendance denied).

 

4b) Refunds/Credits

• The client is responsible for the accuracy of his charges. Any discrepancies should be addressed within 30 days.
• Any refunds or credits are to be determined at the discretion of the management; the client must provide bank/credit card statements that list the charges.
• A one-time $30.00 research fee is applied to all adjustment requests.

4c) Cancellations/Holds

Membership cancellations are to be made in writing to [email protected]
Verbal, social media, and phone notices are not accepted.

4d) FSA and other deductions

• Please use tax ID: 455290901
• Receipts will be provided by request in 30 days period after the service.
• A $20.00 processing fee will apply for all requests made after 30 days.

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5. Fencing Gear Rentals

• Fencing gear is provided for rental for all beginner classes.
• There is a fully refundable $100.00 security deposit on your gear package.
• The gear loaners cannot be left in the club.
• We are not responsible for any lost/missing fencing items.
  If an item is lost, a new one must be purchased; the rental fee remains unchanged.
• Fencing gear may be purchased at any time during your membership; a fully stocked inventory is available for our club members only.

5a. Return your loaned fencing gear

• The fencing gear rental must be returned within ten days of the cancellation notice or from the last class of an active membership.
• All body items must be laundered and dried thoroughly.
• Do not wash your fencing mask or glove.
• The gear package should be placed in a bag with a name label and the date of return.
• Any coach can receive the package; don’t leave the package in a public area without notice. We are not responsible for any items lost in the process.
• All unwashed items are subject to a $20.00 laundry fee.
• The security deposit will be refunded promptly after receiving the package.
  Please don’t delete your credit card before receiving the refund, or the refund will not be possible. We don’t send checks by mail.

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6. Image Release

I authorize Olympia Fencing Center to use images with or without identification for publicity, promotion, and advertising, on their publications and/or social media, for the term of my membership and after.
If I opt out of it, I agree to remove myself (or my child/dependent) before taking any photos, videos, promotional materials, or the opt-out shall become void.
Any images containing my face/name are property of Olympia Fencing Center, and may be used as stated by the law. I will not hold Olympia Fencing Center responsible for any leaked images that contain my face/name, without permission, or if stolen.

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7. Non-Disclosure & Privacy Agreement

All contracts/agreements (including verbal) between our organization and club members/employees are confidential and subject to exclusion.
The Privacy Policy, as described on our website, refers to Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information by this Privacy Policy.

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8. Olympia Fencing Center Code of Conduct

Everyone who uses our facility must adhere to our code of conduct to ensure a safe and enjoyable atmosphere for all members. By using our facilities, you agree to abide by this code and be subject to its disciplinary provisions. We expect you to show respect for our fencers, coaches, visitors, staff, volunteers, the facility, and the rules of the game.
1. OFC members will abide by the club’s dress code:
Men will wear knee-length shorts (long athletic pants or knickers during fencing), and cover their upper body at all times (no muscle shirts or tanks).
Women must wear shorts with spandex underneath, long pants or knickers during fencing, T-shirts, and padded sports bras underneath. No leggings or sleeveless top tanks, as these are not considered safe during fencing.
We’re a highly competitive athletic center, focused on good practice and results, and we appreciate your cooperation in this matter.

2. Fencers must behave in a sportsmanlike manner at all times. Behavior that would get you a warning or yellow card at a competition will get you a warning or yellow card at the club. This includes but is not limited to the following prohibitions:
.Swearing. .Name-calling or negative talk. .Throwing equipment. .Hitting or kicking the floor or walls. .Yelling. .Misuse of equipment.

3. If your behavior would get you a black card at a competition, it will get you a black card at the club.
Such behavior will result in your being required to leave the facility immediately and includes, but is not limited to the following prohibitions:
.Dangerously throwing equipment. . Willful damage to club property. . Dangerous or vindictive fencing. . Shouting matches, Fighting or Threats. . Extreme unsportsmanlike conduct. . Failure to follow the directives of the coaches or the board member on duty.

4. Fencers who are black-carded more than once or whose behavior is particularly egregious are subject to suspension from the club and will be prohibited from using the facilities.

5. All students enrolled in the low-level programs, under the age of 16, have to announce their class coach before leaving the premises.
There is no exiting the class without permission, leaving early, or being picked up outside.

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9. Coaching and Coaching Fees for Competitions

• Strip coaching during local or national competitions is optional.
• No Olympia FC members will accept, under any circumstances, to receive coaching from a coach other than ours.

There are two types of fees for those who register:

1. Individual strip coaching fee, paid by event.
2. Travel fee,  divided between the athletes being coached.

A more detailed description can be found on this page.

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Violating these terms may result in disciplinary action, including suspension and termination.

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