Member Portal

Olympia Fencing Center students and parents, welcome to your dedicated page!

This is where you can access your family account with our membership software, register for strip coaching for upcoming competitions, order your club warm-ups, or check your upcoming classes.

Access your Zen Planner account portal here.
(must be logged in to see all classes)

Talk to us!

Members can always schedule a 15-30 minute session with their coach, director of programs, or any member of the team, to ask their questions, receive progress feedback, or make plans for the season.
Please email us through this form to schedule your meeting.

 

Strip Coaching Registration for Competitions


Access the detailed USFA tournament season page here


General Guidelines

  • Strip coaching is optional and available exclusively to Olympia Fencing Center members. Please read the details on this page, specifically dedicated to this subject.
  • We are happy to offer strip coaching for any competition if there is enough interest (eight to ten people registered, depending on the size of the event).
  • With very few exceptions, strip coaching registration opens and closes on the same date the USFA has these dates set for the specific event.
    We only consider the regular registration deadline of a competition, not the deadline with a late entry fee.
    Accurate numbers are crucial for us to determine the number of coaches to send to the event, make travel arrangements, and plan the club’s class coverage.
  • The strip coaching fees include a travel fee and a per-person/per-event fee.
    After we receive the submissions, we can send the parents an estimated travel cost, which will be charged to your credit cards on your account after your return, including any additional late fees. This fee may change slightly if unforeseen travel costs increase; however, you will be notified via email before any charges are applied.
  • A fencer may register for strip coaching ahead and ask for withdrawal if they change their mind before the registration closes. The travel fee is to be paid in full in the event of a late withdrawal.
  • A per-person event fee must be paid before the competition’s starting date.
    Payments can be left in the dedicated cash boxes in the waiting room, with your name, competition, and number of events registered for (payment envelopes are provided in the box side sleeve).
  • No payments are accepted on competition day!
    Please allow our coaches to focus on assisting your children.
    A $20.00 late fee will be applied to late payments, and a $30.00 fee will be applied to non-payments when we charge your fee online.

Read the full club’s policy on this page; the document is available on your membership profile under “documents.”

🗡️ Strip Coaching: Important Reminders & Deadlines

When to Sign Up
Complete the strip coaching form as soon as you register your fencer for an event. Early sign-up allows us to plan effectively, ensure coaching coverage, and keep costs reasonable for families.

Waitlisted?

We strongly encourage families to complete the strip coaching form even if your fencer is waitlisted—it’s much easier for us to overestimate the number of fencers who need coaching than to underestimate. Simply check the “waitlisted” box when filling out the form, and submit your payment as usual.
If your fencer is not admitted to the event, please email us to let us know, and we will issue a refund.

Late Sign-Ups

Late sign-ups may be accepted at the club’s discretion, based on availability.

  • National Tournaments: $150.00 late fee.
  • Regional Events: $100.00 late fee.

Withdrawing from Strip Coaching
If you need to withdraw from strip coaching for an event, you must do so by the same deadline set by the event organizer.
We arrange travel well in advance to keep travel fees as low as possible; last-minute withdrawals (not due to emergencies) will still be responsible for the travel fee.

Form Access
The form is password-protected: contact us here if you don’t recall it.


Strip coaching registration for the season 2026-2027

 

Please note that all forms are password-protected. To access them, please contact your coach or email us.
The password is sent out weekly in our newsletter.

 

  • Nittany Lion Cup RYC/RJCC 
    September 12-13, 2026
    State College, PA
    Registration closes on August 24, 2026.
    Events contested: Youth 8-14, Cadets, Juniors.
    Strip coaching form posting soon.
  • Premier Challenge ROC/RJCC/RYC
    September 25-27
    Suffern, NY
    Events contested: Youth 8/14, Cadets, Juniors, Div 1A, Div1/Div2/Veteran
    Registration closes on September 7, 2026.
    Strip coaching form posting soon.

 

  • Ben Gutenberg Memorial SYC/RJCC
    Oct 2 – 4, 2026
    Rochester, NY
    Events contested: Youth 8-14, Cadets, Juniors.
    Registration closes on September 15, 2026.
    Strip coaching form posting soon.

 

  • Morris Cup RYC/RJCC
    Oct 24 – 25, 2026
    Suffern, NY
    Events contested: Youth 8-14, Cadets, Juniors.
    Registration closes on October 5, 2026.
    Strip coaching form posting soon.

 

  • October North American Cup
    Date: TBD
    Location: TBD
    Strip coaching form posting soon.

 

  • NEUSFA 2025 JO Qualifier
    Brighton, MA
    Date: TBD
    Strip coaching form posting soon.
  • November 2025 North American Cup
    Date: TBD
    Location: TBD
    Strip coaching form posting soon.

 

  • Junior Olympics
    Date: TBD
    Location: TBD
    Strip coaching form posting soon.

  • February North American Cup
    Date: TBD
    Location: TBD
    Strip coaching form posting soon.

 

 

  • NEUSFA 2026 Summer National Qualifiers
    Date: TBD
    Location: TBD
    Strip coaching form posting soon.

 

  • April North American Cup
    Date: TBD
    Location: TBD
    Strip coaching form posting soon.

What’s left from the 2025-26 Season

  • NEUSFA 2026 Pomme De Terre
    June 13-14, 2026
    Brandeis University, Waltham, MA
    Events contested: Senior, E&Under, Vet Combined
    Registration closed on May 15, 11:59 PM

 

  • Summer Nationals
    June 27–July 6, 2026
    Portland, OR
    Events contested:     All age categories (except parafencing)
    Registration closed on May 6, 2026.

Link to the USFA national events page here.
National Events Withdrawal Form.

If any links are broken, please contact us, and we’ll get back to you right away.


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